Call for Ideas and Proposals for Plenary, Tutorials, and Workshop Sessions at BioEM 2023

Published on: Jul 19, 2022

We hope you benefited from the scientific program presented during BioEM 2022 in Nagoya, Japan. This was a particularly good year regarding attendance number and a broad range of scientific work presented. To keep the momentum going and have a great conference in 2023, we need to start thinking about ideas for proposals well in advance.

Input from BioEM members contributes greatly to the success and richness of our annual meetings. We would therefore like to ask you to share ideas for our annual scientific meeting to be held in Oxford, UK during the week 18-23 June 2023.
The scientific quality of our annual meetings is of utmost importance. We particularly encourage proposals to include highly regarded speakers from within and outside the Bioelectromagnetics community, to explore new and emerging scientific ideas and enhance our perspective on various applications. The speakers should be outstanding in terms of scientific knowledge and performance, and repetition of previously presented talks should be avoided.

Considering the above, the board of directors of BioEM and the Technical Program Committee (TPC) for BioEM 2023 invite you to submit your ideas for plenary sessions, tutorials, and workshops to tpc@bioem.org, no later than Friday 16 September 2022.

Proposals should outline the topic, the rationale, and preferably a list of potential speakers or workshop conveners (with affiliations and qualifications). See below for the formats for plenary, tutorial, and workshop sessions, and the requirements for proposal submission.

Please note that travel support is not available for organizers and speakers of tutorials and workshops. Exceptional tutorial applications may be supported financially if approved by the BioEM board.

The board of directors of BioEM and TPC will make decisions on selection of proposals based on the quality of proposals, including convincing rationale, up-to-date topic, exceptionally reputed speakers and balance between different areas of Bioelectromagnetics.

We look forward to receiving your proposals.

Yours Sincerely,

Florence Poulletier De Gannes and Yasir Alfadhl
BioEM 2023 Technical Program Committee (TPC) Chairs
and
Luc Martens (BioEM President) and Azadeh Peyman (BioEM President-Elect and Acting Executive Secretary) on behalf of the BioEM board of directors
 


Special Sessions’ formats
The special sessions should appeal to this diverse audience, allowing transfer of information and provide time and structure for useful group discussions. Each special session should have the following characteristics:

Plenary sessions

  • To be of interest for the majority of conference participants
  • 1 or 2 speakers on focus topics or interdisciplinary session
  • Highly reputable speakers (amongst others, one main criterion could be their total number of citations)
  • Usually around 1 hour including time for introduction and questions
  • Both in person and online/virtual presentations are allowed
  • Registration fee is waived for plenary speakers
  • For speakers attending physically, travel expenses are paid, and a fixed honorarium will be given as a token of appreciation
  • For speakers presenting on-line, a fixed honorarium will be given as a token of appreciation

Tutorials

  • Should be educational on a variety of subjects from dosimetry to experiments and statistical analyses.
  • Should present the principles (e.g., tools and methods) of the research area
  • Usually, 1 speaker for each topic is proposed.
  • Usually around 1 hour including time for introduction and questions
  • An abstract should be prepared together with the speakers’ short bio sketch
  • Both in person and online/virtual presentations are allowed
  • Registration fee is waived for tutorial speakers
  • Travel expenses for tutorial speakers are not available. Exceptional tutorial applications will be considered for financial support if approved by the BioEM board.

Workshops

  • The topic should have broad appeal and there should be plenty of time for discussions.
  • More than one speaker can present
  • Abstracts for workshops would undergo normal peer review process.
  • Usually around 1:30-2:00 hours
  • Both in-person and online/virtual presentations are allowed
  • Speakers at the workshops are not financially supported and their registration fee is not waived. 

 
Requirement for proposal submission

  • Title
  • Topic
    • Make it clear whether your proposal is for plenary, tutorial, or workshop session.
    • Describe the topic precisely and in terms that are understandable by a broad audience.
  • Rationale
    • Why the proposed topic should be dedicated a session?
    • Does the topic appeal to a broad BioEM audience?
    • What would be the added value to the meeting?
  • Speakers for Plenary or Tutorial
    • For each suggested speaker, please provide name, affiliation, and e-mail contact.
    • In a few sentences, please describe your reasoning for proposing the speaker. Please include key publications and their total number of citations throughout their career.
    • If more than one speaker is proposed, please justify the choice, and explain how the talks would complement each other.