We collect personal information from users of our website in the regular course of doing business. This page answers some of the most frequently asked questions, and lets you know exactly how we use the information you entrust to us.
What personal information do you collect about me?
We collect the following personal information about you:
- Physical address
- Phone number
- Email address
- Purchase history
- Computer IP address
- Computer location
- Credit card information
- Username and encrypted password
How do you use this information?
The main reasons we collect personal information from you are:
- Email announcements
- Membership orders
- Journal orders and subscriptions
- Voluntary contributions to the Society
- Member profile pages
- News stories
- Website announcements
- Membership lists
- Board, committee, and award lists
- To improve user experience
- To contact you via email or telephone
We use small text files called cookies to improve overall site experience. A cookie is a piece of data stored on the user’s hard drive containing information about the user. Cookies generally do not permit us to personally identify you.
Tracking Website Traffic
Do you share my personal information with third parties?
Visitors who view the website anonymously will have access to web pages with news articles, announcements, lists of board members, lists of presidents, d'Arsonval award recipients, and student award recipients. These web pages may include personal information such as names, biographical information, and photos.
In addition to the information available to anonymous visitors, active members in good standing who login to our website can view web pages of membership lists (active and inactive), committees, business documents, obituaries, and member profiles. These web pages may include personal information such as names, photos, biographical information.
In the normal course of Society business, we may transfer your personal information to MailChimp for email announcments (name, email address), Wiley for journal subscriptions (name, physical address, email address), and PayPal for payments (name, physical address, email address).
We do not share your personal information with any other third parties.
We protect your data in several ways. We use secure web hosting with SSL certificate for all communication between our server and end users. Pages with personal information are password protected and only available to members in good standing. For example, member profile pages containing a picture, biography, membership status, and contact link are only accessible to members in good standing who have logged into the website. We also use active, real-time monitoring of our web server to mitigate potential attacks and hacking attempts. User email addresses are never shared between users through the website, except in cases related to routine business of the Society, such as internal Board and Committee email lists. When personal data is copied from the server to a local hard disk during the normal course of Society business, the local hard disk is encrypted and password protected.
Opting In and Out
If you wish to opt in or out of any of the services please contact us via email at email@example.com.
Deletion of Personal Information (Right to be Forgotten)
If you wish to have your personal information deleted from our records then please contact us via email at firstname.lastname@example.org.
Copy of Personal Information
If you wish to have a copy of the personal information we have in our records then please contact us via email at email@example.com.
(BioEM, May 2022)